Whether you’re moving into a fancy new office space or relocating due to staffing changes, an office move can be a major undertaking. There’s a lot to plan for and you’re bound to run into a few surprises. Fortunately, a few simple steps can help you to be more prepared for the big day.
Check in With Your Team
As a business leader, your people come first. An office move might not be quite as nerve-wracking as a household move, but it can still be a stressful time. Your staff may have ideas or concerns you haven’t thought of, so their input could be quite valuable.
They might also want to avoid burdening you with their questions, especially if they can see you’re balancing a major moving effort. Reach out to reassure them that you have a plan and that they can come to you with any concerns.
Make a Schedule
Uncertainty can add to the stress of an office move, so remove as many variables as possible. That means working out a reasonable schedule for your move. If you have an end date for your current lease or have targeted a start date at the new location, you can work backward from there.
Make sure every member of your team knows their responsibility before, during, and after the move. That will reduce their stress and also maximize their efficiency. It will also enable you to answer many of their questions ahead of time, rather than on the day of the move.
Conduct a Purge
An office move is a great opportunity to purge old documents, equipment, and supplies. If you haven’t used a piece of equipment recently and don’t have concrete plans for it in the future, now is the time to get rid of it.
The same goes for documents. Unless you’re legally required to retain original documents, look into scanning or destroying unneeded paper. Purging old, unwanted stuff can be cathartic and it will just lighten the load when it comes to moving day.
Make a List
Once everyone knows their role and you’ve eliminated any junk you can, it’s time to make your moving list. A checklist of all your important equipment, furniture, and supplies will make your job much easier.
Put one check mark next to each item when it gets boxed up, and another when it gets unboxed at the new location. Label each box, and jot down the label next to the item on the checklist. That way, you’ll know that everything arrived at the new location. You’ll even know where to find it.
Hire Professional Movers
Most importantly, turn over the actual heavy lifting to the professionals. A professional moving crew will make sure your carefully prepared items arrive safely. With the loading, unloading, and safe transport sorted, you can concentrate on getting back to running your business.